Privacy Policy
Last Updated: 20/06/2025
Jaspi ApS ("Jaspi", "we", "us", or "our") respects your privacy and is committed to protecting your personal data. This Privacy Policy explains how we collect, use, share, and store personal information when you use our website and AI recruitment platform – including email communications and integrations such as Google Calendar.
By using our platform, you agree to the terms of this Privacy Policy.
Who We Are
Jaspi ApS is a Danish company providing an AI-powered recruitment platform that helps companies streamline hiring through automation, intelligent candidate matching, and screening.
Legal Entity: Jaspi ApS
Business Address: Njalsgade 21 F, 2. sal, 2300 København S, Danmark
Contact Email: contact@jaspi.io
Data Protection Officer: We have not appointed a DPO, but all inquiries can be directed to contact@jaspi.io
What Data We Collect
We may collect and process the following categories of personal data:
Account Information – name, email address, company name, job title, phone number.
Candidate Data – resume/CV details, work history, AI screening responses, references.
Usage Data – IP address, browser type, device type, usage logs, access times.
Communication Data – email exchanges, support requests, feedback.
Marketing Preferences – opt-in status, unsubscribes, campaign engagement.
Google User Data (only if you authorize access) – calendar name, availability, scheduled events.
How We Use Your Information
We use the information we collect to:
Deliver and maintain the Jaspi platform.
Automatically generate job ads and manage candidate applications.
Screen candidates through AI chat and phone systems.
Allow scheduling via Google Calendar (if integrated).
Send transactional emails (e.g. application updates, interview scheduling).
Send marketing communications (only if you opt in).
Respond to inquiries and provide support.
Improve the platform through analytics and feedback.
Comply with legal requirements.
Google User Data
If you authorize Jaspi to access your Google account (e.g. for Calendar integration), we collect and use data strictly as needed to perform the intended function.
We may request the following Google scopes: https://www.googleapis.com/auth/calendar
What We Do with Google Data:
Read your availability to help schedule interviews with candidates.
Create events on your behalf when you approve interview times.
Display scheduled interviews inside your Jaspi dashboard.
What We Do Not Do:
We do not share your Google data with third parties.
We do not use Google user data for advertising or analytics.
We do not transfer or sell Google user data outside Jaspi.
We do not use Google data for training AI or machine learning models.
Google user data is only used in real time to support interview scheduling and is not permanently stored, unless you create events that are visible in your Jaspi account.
Legal Basis for Processing (GDPR)
We process data under these legal bases:
Consent – for marketing communications and calendar integration.
Contract – to deliver recruitment services to customers and candidates.
Legal obligation – where required by law.
Legitimate interest – to improve and secure our services.
How We Collect Emails and Personal Data
Emails and personal data are collected directly through:
User sign-up forms (companies or candidates).
Job applications or AI screenings.
Newsletter subscriptions.
Support or feedback forms.
We do not buy, rent, or scrape email lists or user data.
Sharing & Third-Party Services
We only share your data with third parties essential to providing our services. These providers are GDPR-compliant and operate under strict data processing agreements.
We do not sell or rent data to any third parties. Google user data is never shared outside of the intended use (scheduling interviews).
Google API Compliance
Jaspi's use of information received from Google APIs adheres to the Google API Services User Data Policy, including the Limited Use requirements.
We comply with the following Google policies:
Limited use of user data requirement of the Workspace API User Data and Developer Policy (for Workspace APIs)
Limited use of user data requirement of the Photos API User Data and Developer Policy (for Photos APIs)
Google Workspace APIs are not used to develop, improve, or train generalized AI and/or ML models. Jaspi strictly complies with these policies to ensure the protection and limited use of user data.
Data Retention
We retain data only for as long as necessary to:
Provide services
Fulfill legal obligations
Maintain platform integrity
Specific retention periods:
Candidate data is retained for up to 24 months after account inactivity unless deleted earlier by request.
You may request deletion of your data at any time by contacting us at privacy@jaspi.io.
Your Rights (GDPR)
You have the right to:
Access your personal data
Correct inaccurate information
Request deletion ("right to be forgotten")
Restrict or object to certain processing
Withdraw consent at any time
To exercise your rights, email: privacy@jaspi.io
Data Security
We use strong encryption, access controls, and monitoring to protect your data. While no system is 100% secure, we follow industry best practices to minimize risk.
International Transfers
Data may be processed or stored outside the EU/EEA (e.g., by AWS or OpenAI), but always with adequate protections in place, including Standard Contractual Clauses or equivalent safeguards.
Cookies
We use cookies to enhance your experience. You may control cookies through your browser settings. Some cookies are essential for platform functionality.
Changes to This Policy
We may update this policy at any time. Significant changes will be communicated via email or platform notification. Continued use of Jaspi means you accept the latest version.
Contact